Administrative Professinal GIZ

ADMINSTRATIVE PROFESSIONAL GIZ

As an international cooperation enterprises for suitable development with worldwide operations the federally owned GIZ support the German Government in achieving its development policy objectives

GIZ is looking to fill the following position

POSITION:                           ADMINSTRATIVE PROFESSIONAL

DUTY STATION:                 DAR ES SALAAM

RESPONSIBILITIES

The junior administrative professional is responsible for

-          Assisting administrative professional in his/her administrative task

-          Ensuring that the secretariat runs smoothly

-          Ensuring god communications and flow information’s within the project/ programme and with the GIZ office with regard and administrative process

TASK

SECRETARIAT WORK

o   manages incoming and outgoing correspondence and priorities and organizing  it

o   replies to and looks after correspondence

o   helps in organizations of events meeting workshop and seminars within or outside the project

o   coordinating and monitoring cars pool utilizations

o   participate an international and external meeting and workshop and assist with document these by writing minutes

o   support staff in preparing with travel applications and travel claims

o   knowledge management – scan and distribute media and news paper articles  to all staff member in E4D/SOGA offices on daily basis

OFFICE COORDINATIONS, OFFICE MANAGEMENT AND GENERAL COORDINATIONS

The junior administrative professional

o   Regularly draws up a list of forthcoming meetings and events

o   Support on maintenance of project office equipment and office infrastructure by reporting damage defects in office fur shining and equipment to project management and organize and follows up on maintenance and repair

ADMINSTRATION AND KNOWLEDGE MANAGEMENT

o   Create and maintain address files with important contact address

o   support the programme administrator in keeping financial monitoring up to date

o   backing administrator with cash book management

QUALIFICATIONS

-          bachelor in business administration’s with a focus an according and finance or related fields

-          at least 3 years professional experience in comparable position

-          good knowledge of accounting packages like pastel winPacs tally or similar

-          very good knowledge of Kiswahili and English in speaking and writing

-          knowledge of German is an asset

-          good management and organizational skill

-          customer services – oriented attitude

-          willingness up to skills as required by the task to be performed – corresponding measures are agreed with management

APPLICATIONS

-          Interested candidates are invited to send their applications letter together with their CV and copies of academic certificates hard copy addressed to



GIZ OFFFICE,

65 ALI HASSAN MWINY ROAD,

ATTN, HR EPARTMENT,

P.O. BOX 1519

DAR ES SALAAM

DAEDLINE IS 7 march 2017

Source the Guardian 23 February 2017
Administrative Professinal GIZ Administrative Professinal GIZ Reviewed by Linnah Lsquare on 4:52 AM Rating: 5
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